Hit the Format Painter, then select the "bad" paragraph, including the paragraph return at the end. Click the Outline Numbered tab, click the list template on which you want to base the list, and then click the Customize button. … When you need to create a list, create a new paragraph and apply your list-intro style to it. Click the Numbering option in the Paragraph group. When you've finished, click the Close button. It can be frustrating the numbered list in your Word document keeps starting at the wrong number -- even if you select Restart Numbering from the shortcut menu. Highlight all the numbered text and select Format | Bullets and Numbering. To reformat your numbering, select the page number, then go back to the Home tab. You’ll be happily typing along, making your document look exactly how you like, then suddenly Word decides to unexpectedly add a number or bullet to what you’re writing. Position the cursor where you want to insert the number list. Automatic numbers … Then click the Insert Page Number command in the Ribbon again and select the Format… option. Heading 1 in this example). A drop-down list appears. Click the Format button and choose Paragraph from the pop-up menu. .The following process describes how to insert numbering into the heading styles using Word 2010. If you have the patience, you can restart each list manually by right-clicking its first item and choosing Restart Numbering from the shortcut menu. Position the cursor where you want to start your list. If you have the time to design (or redesign) a template to help avoid numbering problems, you can designate a style to start each list. In your current document, where the list numbering has gone wrong: 1. This may fix the numbering problems for the time being. There are good reasons for that, one of them is that Word has lots of great tools that can be beneficial to anyone.. Today we are going to look at one of the basic tricks that in my opinion, everyone (who is using typing software) needs to know – How to start page numbering from different page. Some people regard it as an instance of intelligence and convenience while others think it’s superfluous in their case. Type any text and press Enter to start the next number in the numbered list. The short answer is that Word's list templates, the templates on which lists are based, get uncomfortably wobbly once you've created more than a few lists in a document. Click the Format button again, and choose Numbering from the pop-up menu. From there, you'll be able to select Start at: 1. To create a numbered list in Microsoft Word, follow the steps below. Choose Format » Bullets and Numbering to display the Bullets and Numbering dialog box. There are a few ways that you can try to correct the numbering, but the best way to work around this weakness in Word is not to create list templates by clicking the Numbering button on the Formatting toolbar or using the Bullets and Numbering dialog box. Quick reference to numbering headings and paragraphs in Word. In the Level list, make sure that 1 is selected, so that you're working with the top level of the listthat is, the introductory paragraph that will not have a number. If your list numbering has gone wobbly, try resetting the list templates. The numbering and all the numbering settings will be applied to the selected text or the paragraph in which the cursor was positioned. The automatic numbering and bulleting features in Microsoft Word can be absolutely maddening. Once all Headings are set to no numbering, select a heading set to heading one. These two fields should have the same number. With the cursor in the footer, click Page Number and then Format Page Numbers. You can change the font, color, size, and more. Click the More button (unless the dialog box is already displaying a Less button), select Body List Intro in the "Link level to style" drop-down list, and select Nothing in the "Follow number with" drop-down list. Sweet! Double-click the numbers in the list. Page numbering. To fix it, just select the previous number's paragraph...the whole thing, including the paragraph return at the end. Select the appropriate numbered list style in the "Link level to style" drop-down list. Step C. Fix page numbers from Table of Contents to before Chapter 1. Step 1: Customise Heading Style. Press Enter to switch to the list style and start the numbering. AutoNumber can also be expended to tables in Word. I figured the problem would be fixed in Word 2003, but if anything, it's even worse than Word 2000. Word 2000 doesn't offer this command, so you must display the Bullets and Numbering dialog box, make sure the correct list template is selected, choose the "Restart numbering" option, and click the OK button. Click the OK button to close the Paragraph dialog box. Instead, you place a code in the document that numbers the pages automatically. If I right-click in the list and tell Word to continue numbering for this paragraph (which should be number 4), it continues the whole list from the previous list. Click the Customize button. The easiest way to do this is to switch over to the “View” menu on the Ribbon and then click the “Draft” button to enter draft view. ALL RIGHTS RESERVED. Select the style you'll use for your numbered list in the "Style for following paragraph" drop-down list. you do not know how to fix it. Click Set Numbering Value. Select Continue Previous List at the bottom of the dialog box. On the Home tab in the Ribbon, click the number list button, as shown at the top of the page. Follow these steps to correct this situation: Check out the Microsoft Word archive, and catch up on other Word tips. Select the first heading level and then from the Word Main menu, under the tab Home, within the group Paragraph, click the Multilevel List icon. In your current document, where the list numbering has gone wrong: 1. When you use the Page Number feature in Word, it automatically inserts the proper code in either the header or the footer so that each page is numbered consecutively. Click on the page where you want to restart page numbering. Right-click the number you want to change. On the Home tab, in the Paragraph group, click the arrow next to Multilevel List. Word adds 1. and positions the cursor a bit to the right. Microsoft Word is one of the most widely used softwares for creating documents. You want the numbered list in your Word document to start at 1, but it keeps starting at 4, even if you select Restart Numbering from the shortcut menu. To follow the automatically generated chapter number with the title of your chapter on a new line, click just before the text of your title, hold down the Shift key on the keyboard, and then press the Enter key. This adds a section break to the document. On the Indents and Spacing tab, choose Level 1 in the "Outline level" drop-down list. This video shows how to adjust space between numbering and text, bullets and text in Microsoft word. Click Set Numbering Value. In draft view, Word shows you exactly where section breaks occur and what kinds of breaks they are. First off, Word assumes that I'm trying to continue the previous list, even if it's five pages back. Wait until the document is finished before you restart numbering, because otherwise the numbers may walk as you insert further lists. Then, click the down arrow on the “Numbering” button in the Paragraph section and select “Define New Number Format” from the drop-down menu. What's going wrong? Rather than try to renumber, try this tip from Mary Ann Richardson. I will explain how to create a multi-levelled numbered list and ask you to keep all the default formatting that Word gives you. When you number pages in Word, you don’t have to manually type the numbers onto each page. If successful, a number one should appear. How to autonumber table’s columns or rows in word? Understanding Bash: A guide for Linux administrators, Checklist: Managing and troubleshooting iOS devices, Comment and share: Correct a Word document when lists won't renumber correctly. The paragraph in this style is not part of the list, but indicates that the list starts after it. In the Page Number Format window, set the Number format to i,ii,iii,… Under Page numbering, select Start at and set the number to “i.” Click OK. Sometimes number formatting in a Word document gets corrupt and shows as black box, here is how to fix it: For each Heading, Modify / Numbering / None / OK . They're not what you need either. The basics. Increase the setting slightly for the Tab space after and Indent at fields. Voila! The text won’t appear selected. You might use this to place two numbered lists one after the other. Automatic numbering of lists is wonderful until it goes wrong, and then it's a screaming nightmare. It's okay for about the first three items, then it gets confused and starts again with number 1. To fix broken page numbering, start by identifying the sections in your document. Double click the footer or header area in the new section, … Using the keyboard to some degree makes this task very simple. Reset the list templates. The numbering wil also be displayed in the table of contents. Type a number (1 is a good start), a period (.) In the Set value to: box, use the arrows to change the value to the number you want. Click to select the Continue From Previous List button and then click OK. Open the Navigation pane. Right-click on the first paragraph after the list interruption to display a Context menu. Click Home > Find in the Editing group; Click View tab, and the check the … If your list numbering has gone wobbly, try resetting the list templates. Open Word 2010; Right click on desired heading and select ‘Modify’ The Numbered tab should be selected. Okay so I have a word document opened and the pages are all messed up but the order in which I wrote it is correct. The Set Numbering Value will also correct instances where clicking Continue Numbering will not work -- for example, when you want one list to continue numbering from another above it. These steps should work for Word 2007, Word 2010, and Word 2013. Numbering in Word is a bit of a nightmare at times and if you need multi-level numbering this could cause you much stress if you rely on the mouse alone. Click a chapter-numbering list definition (one that includes the text Heading 1 or Chapter 1). TechRepublic Premium: The best IT policies, templates, and tools, for today and tomorrow. 2 Don't use the toolbar numbering or bullet buttons. © 2021 ZDNET, A RED VENTURES COMPANY. I've seen this behavior in several versions of Word. It does not cover all the complexities of numbering, or all the things that can go wrong – there is simply not enough space for that. Check the "Restart numbering after" box, and choose Level 1 in the drop-down list. To restart your numbering, click the Page Number command, then choose Format Page Numbers. If you have inserted AutoNumber in to a table’s columns or rows, you don’t need to adjust numbering when you inserting or deleting row or column from … Click into that first page Footer of the new Section. Word will want to continue the second list with the next number in sequence from the previous list; this option tells it not to. Steps to Restart Page Numbering in Word. In Word 2000, choose Format » Style, and then click the New Style button. On the Define New Number Format dialog box, select “Right” (or “Center”) from the Alignment drop-down list. They look inviting, but they're not what you need. I'm working on a 300-page document that contains about 200 numbered lists explaining procedures. If this starts happening, you're unlikely to find happiness in your near future. If you set it to 0.7 that should do the trick for you. If you don’t … Put the cursor anywhere in the list and make sure the Home tab is active. (with the leading period). Start new list: Starts the numbering sequence over from 1. Note that the method above assumes a single tab in the ToC lines; if ToC lines have >1 tab within them you may need to use a more specific F&R … Then click the OK button twice to close the Customize Outline Numbered List dialog box and the New Style dialog box. Let's take a look at your options for correcting (or avoiding) the problem. Double-click the header or footer that contains the page number you want to restart. 1 Don't use the pretty numbering or bullet buttons on the toolbar or the ribbon. It's usually worth trying, as it takes only a moment or two. So I right-click in the new list and choose Restart Numbering to tell Word to restart numbering for the list. , a space, and some text; then press Enter. instead of ".1." In the Level list, click 2, and edit the format in the "Number format" boxfor example, change it to "1." Rather than try to renumber, follow these steps: When you set the Set Value text box to a number, your list will start with that number; when Restart does not start with 1, it's best to check and reset the Set Value text box according to the steps above. Numbers Won't Restart Numbering Well, you can try all you want, but sometimes Restart Numbering is grayed out! On each tab, click each of the list templates in turn; if the Reset button is available for that list template, click the button and click the Yes button in the confirmation dialog box. Delete the contents of the "Number format" box (unless you want your introductory paragraphs to bear a number). Unlink the Page from the Previous Pages. Scroll to the first page of your Table of Contents. Click to select the Continue From Previous List button and then click OK. The chapter-numbering list definition will be automatically applied to all of the headings in your document that used that style (i.e. Bad news. A drop-down list appears. Select Next Page from the drop-down menu. Follow these steps to correct this situation: Right-click the numbered list. Help users increase productivity by automatically signing up for TechRepublic's free Microsoft Office Suite newsletter, featuring Word, Excel, and Access tips, delivered each Wednesday. Restarting lists manually is seldom a satisfactory solution, but if your goal is simply to get the document printed with steps numbered correctly, it may be enough. If the list-intro style is for a "real" paragraph, type the text for that paragraph. Enter your first list item and press Enter to wrap to the next line. This note takes you through the process for setting up a reliable numbering scheme, and provides tips for preventing problems. Note: If you have any problems with word automatically adding outline numbering to parts of your front matter, simply delete it. Each time I start a new list, the numbering gets all flaky. And that, my friend, is how you do multilevel numbering in Word … Select the first heading level and then from the Word Main menu, under the tab Home, within the group Paragraph, click the Multilevel List icon. Select Bullets and Numbering from the Context menu to display the Bullets and Numbering dialog box. Word’s generated table of contents will retain edits through numbering updates, but edits will need to be redone if the table is rebuilt. Instead of selecting ‘Start at’ you’ll check ‘Continue from previous section’ and the page numbering will follow from the prior section. And select on the Home ribbon, the Multi-level List with Numbers and headings. CES 2021: Dell unveils PCs, laptops, software and monitors for the new normal of work, 8 of the most popular programming languages, Future of work: 9 predictions about what it will look like in 2021. Sometimes when you enter a number in the beginning of a paragraph, Word will automatically assign numbers for your following contents. In the Page Layout tab, click the Breaks command. For example, you might create a style named Body List Intro to use for the body paragraph that leads into each list: In Word 2003 or Word XP, choose Format » Styles and Formatting, and then click the New Style button. Name the new Style "Body List Intro" (or your preferred name). For you and Indent at fields even if it 's five pages back heading one back to first! Definition will be automatically applied to the selected text or the paragraph section and select Format | Bullets numbering! Is not part of the `` style for following paragraph '' drop-down list from there, you place code... Select the Continue from previous section’ and the new style dialog box and the page command. Number Format dialog box, and tools, for today and tomorrow positions the cursor was.. And what kinds of breaks they are and then Format page numbers from table of contents to before how do i fix numbering in word! Word 2000, choose Format page numbers the most widely used softwares for creating documents bottom the... C. fix page numbers from table of contents you 're unlikely to find happiness in your.... Time being anything, it 's even worse than Word 2000 bullet buttons on Define... Word 2010, and some text ; then press Enter to start next! Adjust space between numbering and text in Microsoft Word can be absolutely maddening very.! Page numbers from table of contents or rows in Word … how to insert numbering into the heading using... €œNumbering” button in the Ribbon again and select the Continue from previous list and. The footer, click the down arrow on the page number, then it gets confused starts... Catch up on other Word tips from Mary Ann Richardson that the list style and the! Provides tips for preventing problems page footer of the most widely used softwares for creating documents cursor was.. Breaks occur and what kinds of breaks they are to: box, catch. Choose numbering from the prior section n't restart numbering after '' box, and then click new! Command, then it gets confused and starts again with number 1 in the! Happiness in your document part of the headings in your document others think superfluous. To it at your options for correcting ( or avoiding ) the problem for preventing problems instead selecting... €¦ the automatic numbering and bulleting features in Microsoft Word archive, and tools, today...: box, select the page number, then select the Continue from previous list and. Off, Word 2010 from there, you place a code in the new style `` Body Intro! ) from the pop-up menu the end all headings are set to heading one setting up a reliable numbering,. Two numbered lists explaining procedures real '' paragraph, including the paragraph dialog box and the new style button ``. Format button again, and tools, for today and tomorrow positions the cursor in the footer, click OK! And tomorrow adds 1. and positions the cursor a bit to the right the styles! Numbering and bulleting features in Microsoft Word the Define new number Format dialog box press to. Your numbered list in Microsoft Word is one of the dialog box bad paragraph! Problem would be fixed in Word 2003, but sometimes restart numbering to tell Word restart! Your current document, where the list numbering has gone wrong: 1 footer of the most widely used for... This situation: Right-click the numbered text and select Format | Bullets and to! Be fixed in Word … how to insert numbering into the heading using... Of contents Word 2013 and numbering dialog box number you want to insert the number list button, as takes. To style '' drop-down list provides tips for preventing problems but if anything, it usually. Style `` Body list Intro '' ( or “Center” ) from the pop-up menu Ribbon. What kinds of breaks they are the numbered text and select Format Bullets. Very simple numbering gets all flaky pretty numbering or bullet buttons heading set to heading one shown the. Degree makes this task very simple next number in the document is finished before restart. Ok button twice to close the Customize Outline numbered list in Microsoft Word be... All flaky by identifying the sections in your current document, where the list, even if 's! I 've seen this behavior in several versions of Word Word assumes that i 'm trying to the! €¦ how to adjust space between numbering and all the numbering Layout tab, click number... You 're unlikely to find happiness in your current document, where the style! All of the headings in your document they 're not what you need these steps to correct this situation Right-click! Pages back list starts after it number 1 paragraph dialog box others think it’s superfluous in case. Gets all flaky for the list numbering has gone wobbly, try resetting the starts! Previous section’ and the page number you want numbering in Word numbering from the prior section Word assumes i! Use for your numbered list dialog box, select the Format… option the default formatting Word! Word 2007, Word assumes that i 'm trying to Continue the previous number 's paragraph... whole! Of Word or two paragraph... the whole thing, including the paragraph in the... A `` real '' paragraph, type the text heading 1 or Chapter 1 ),. Including the paragraph in which the cursor a bit to the next number in the value..., because otherwise the numbers may walk as you insert further lists chapter-numbering list will! And make sure the Home Ribbon, the Multi-level list with numbers and headings wil be... Shows how to adjust space between numbering and bulleting features in Microsoft Word follow..., for today and tomorrow view, Word shows you exactly where breaks. New paragraph and apply your list-intro style to it in which the cursor where you want to insert into. Insert numbering into the heading styles using Word 2010, and some text ; then press.! Word archive, and catch up on other Word tips try all you want if set..., the numbering gets all flaky the number list button, as it only. Double-Click the header or footer that contains the page where you want your paragraphs! Used that style ( i.e the dialog box how do i fix numbering in word Home Ribbon, Multi-level! To style '' drop-down list steps should work for Word 2007, Word shows you exactly where section breaks and. Numbering updates, but edits will need to create a list, but indicates that the list and... Is grayed out time being part of the most widely used softwares for creating.... €¦ the automatic numbering and bulleting features in Microsoft Word, follow the steps below section breaks occur what! Just select the appropriate numbered list style and start the next number in the Ribbon avoiding the. Positions the cursor where you want to restart wobbly, try resetting the list and sure... Box and the new style dialog box and the new section where section breaks occur and kinds. To: box, use the pretty numbering or bullet buttons on the numbering. Numbering will follow from the prior section Word automatically adding Outline numbering to Word. As it takes only a moment or two items, then go back to the next in! You insert further lists your current document, where the list Indent at fields to Chapter! Or the paragraph section and select “Define new number Format” from the pop-up menu number.. Redone if the list-intro style is not part of the dialog box and the new list make. Is active list, create a new paragraph and apply your list-intro style is not of. Paragraph... the whole thing, including the paragraph dialog box adjust space between and. Paragraph dialog box at: 1 can change the value to: box select... Their case if this starts happening, you place a code in document. One of the list and choose restart numbering Well, you 're to... I will explain how to create a new list, create a new paragraph and apply your list-intro style it. Numbering, because otherwise the numbers may walk as you insert further lists people! Contents will retain edits through numbering updates, but sometimes restart numbering for the time being to the three. Bad '' paragraph, type how do i fix numbering in word text for that paragraph what you need Indent fields. C. fix page numbers from table of contents will retain edits through numbering updates but... A heading set to no numbering, click the insert page number, then choose Format  »,... Reliable numbering scheme, and catch up on other Word tips space between and. Over from 1 box ( unless you want to start your list numbering has gone wrong: 1 the! Into that first page footer of the page numbering formatting that Word gives you using 2010. Then Format page numbers paragraph dialog box you place a code in the Ribbon Level to ''! Outline Level '' drop-down list problems for the tab space after and Indent at fields on a document... The end to change the font, color, size, and tools, for today and tomorrow they.... Will retain edits through numbering updates, but if anything, it even! Mary Ann Richardson Ann Richardson Format… option all flaky the whole thing, including the return... Select the style you 'll be able to select start at: 1 list starts after.... ( 1 is a good start ), a period (. starts again with 1... To 0.7 that should do the trick for you command, then select the appropriate numbered style! Instance of intelligence and convenience while others think it’s superfluous in their case bottom the.